Part-Time Executive Assistant / Operations Coordinator

Smart Energy & Technology Projects – School-Friendly Hours

Location: Auckland (Milford office + flexible working)

Hours: Approx. 9:30am – 3:00pm (flexible)

Type: Part-time (20–25 hours/week)

Company: Ecologic Automation Ltd

Ecologic is expanding its smart-energy systems across schools and commercial buildings throughout New Zealand, and we’re looking for a capable Executive Assistant / Operations Coordinator to help support project delivery and day-to-day operations.

This is a key role working closely with the directors and technical team to keep projects organised, equipment flowing, and systems running smoothly.

The role is ideal for someone experienced and proactive who enjoys variety, responsibility, and flexible hours that fit around school schedules.

About the role

You’ll help coordinate projects, suppliers, documentation, and internal systems across a growing portfolio of smart-energy installations.

Responsibilities include:

Project coordination

• Supporting rollout of monitoring and control systems across schools
• Tracking installation progress
• Coordinating with electricians and contractors
• Maintaining project records and documentation

Equipment ordering & logistics

• Ordering hardware from suppliers
• Tracking deliveries and site allocations
• Supporting inventory tracking
• Assisting with installation scheduling

Odoo system coordination

• Maintaining CRM and project workflows
• Supporting quoting and job tracking
• Organising structured project information
• Helping improve internal processes as we scale

Documentation & reporting

• Preparing formatted project documents
• Supporting proposals and presentations
• Organising shared folders and knowledge resources
• Assisting with internal documentation

Executive support

• Supporting directors with coordination tasks
• Following up actions from meetings
• Helping keep projects moving forward

Optional depending on experience:

Marketing & communications support

• Assisting with newsletters and case studies
• Supporting website updates
• Preparing school project summaries

About you

This role suits someone who enjoys being the person who keeps things running smoothly behind the scenes.

You may previously have worked as:

• Executive Assistant
• Office Manager
• Project Coordinator
• Operations Administrator
• Technical Administrator
• Construction / engineering admin support

We’re looking for someone who is:

✅ Highly organised and reliable

✅ Comfortable coordinating multiple moving projects

✅ Confident using spreadsheets and cloud systems

✅ Strong written communicator

✅ Practical and proactive

✅ Comfortable working with technical teams

Bonus (but not essential):

⭐ Experience with Odoo, CRM, or ERP platforms

⭐ Experience supporting engineering, construction, or technical projects

⭐ Interest in sustainability or energy systems

⭐ Marketing or documentation skills

About Ecologic

Ecologic delivers smart energy monitoring and control systems to schools and buildings across New Zealand. Our systems help:

• reduce electrical infrastructure upgrades
• lower peak demand
• improve classroom comfort
• enable solar and battery integration
• support future community-energy systems

We are a small, fast-moving technical team working on projects with national impact.

Why this role is a great opportunity

• School-friendly working hours
• Flexible working environment
• Interesting and meaningful projects
• Opportunity to grow into a senior coordination or operations role
• Competitive hourly rate depending on experience

Electrical Engineer – Solar & Battery Energy Storage Systems (BESS)

Location: Auckland / Hybrid

Employment Type: Contract initially (with potential to become permanent)

Company: Ecologic Automation

About Ecologic

Ecologic designs and delivers smart energy management systems, demand management, and energy integration solutions for schools, commercial buildings, and advanced energy projects across New Zealand.

Our work sits at the intersection of:

• electrical infrastructure
• solar and battery energy systems
• smart metering and controls
• real-world grid and site constraints

We focus on practical, deployable systems that reduce peak demand, improve resilience, and support electrification.

The Role

We are seeking an Electrical Engineer with experience or strong interest in Solar and Battery Energy Storage Systems (BESS) to support the design, delivery, and scaling of smart energy projects.

This role bridges engineering design, site realities, and delivery teams, working closely with electricians, installers, and software engineers.

Key Responsibilities

Solar & BESS Engineering Support

• Support the design and review of:
  • solar PV systems
  • battery energy storage systems (BESS)
  • grid and site electrical interfaces
• Review and contribute to:
  • single-line diagrams
  • protection and metering layouts
  • inverter and battery configurations

Site Assessment & Project Support

• Assist with:
  • site electrical assessments
  • load analysis and capacity constraints
  • integration with existing infrastructure
• Provide technical input during:
  • project planning
  • installation
  • commissioning and handover

Grid, Metering & Compliance

• Support grid and network-facing requirements, including:
  • export/import constraints
  • protection and metering considerations
  • alignment with site operating limits
• Coordinate with installers and engineers to ensure designs are:
  • safe
  • compliant
  • practical to install

Integration with Smart Energy Systems

• Work alongside Ecologic’s EMS team to:
  • integrate solar and battery systems into monitoring and control platforms
  • ensure systems support demand management and peak shaving strategies
• Translate engineering intent into deployable configurations.

Standardisation & Scale

• Help develop:
  • repeatable design templates
  • standard approaches for common site types
  • technical documentation and guidance
• Support scaling projects from individual sites to portfolios.

What We’re Looking For

Required

• Degree in Electrical Engineering (or equivalent)
• Experience or strong exposure to:
  • solar PV systems
  • battery energy storage systems
  • LV electrical infrastructure
• Ability to work across:
  • design
  • site conditions
  • delivery teams
• Clear written and verbal communication skills

Highly Valued (but not essential)

• Experience with:
  • grid-connected generation
  • protection and metering design
  • EV charging infrastructure an advantage
• Familiarity with:
  • demand management concepts
  • peak load constraints
  • smart energy or building systems
• Experience working alongside electricians and installers

Why Work With Ecologic

• Work on real-world solar and battery projects, not just desktop design
• Exposure to smart energy systems and demand management
• Opportunity to shape how systems are deployed at scale
• Collaborative environment across engineering, electrical, and software teams
• Strong pathway into senior technical or technical leadership roles

Role Evolution

As Ecologic grows, this role can evolve into:

• Senior Electrical Engineer – Energy Systems
• Technical Lead – Solar & BESS
• Design Authority for repeatable energy deployments

How to Apply

Apply via our website with:

• your CV
• a brief note outlining your experience or interest in solar and battery systems

All applications are managed through our online recruitment system.

Smart Energy Electrician / EMS & Solar–Battery Project Technician

Location: Auckland (with travel to schools & commercial sites)

Type: Contract initially (with option to become permanent)

Company: Ecologic Automation 

About Us

Ecologic and Local Energy design and deploy smart energy management systems (EMS), solar, and battery solutions for schools, commercial buildings, and emerging community energy projects across New Zealand.

We work at the intersection of:

• electrical infrastructure,
• smart metering and controls,
• demand management and peak shaving,
• solar, batteries, and EV charging.

We’re now looking for an electrician who wants to be part of the next generation of energy systems, not just traditional installs.

The Role

This role supports both Ecologic and Local Energy projects, covering:

1. EMS Installations (Schools, Commercial & Residential)

• Install and commission:
  • smart energy meters (e.g. main incomers, sub-DBs and sub-circuits)
  • CTs, relays, control hardware
  • basic load control (hot water, EV chargers, pool equipment, HVAC interfaces)
• Work alongside:
  • school electricians
  • commercial electricians 
• Help standardise installation approaches across sites

2. Solar & Battery Project Support (Local Energy)

• Assist with:
  • site walk-throughs and electrical assessments
  • coordination with solar/battery installers
  • review of single-line diagrams and metering layouts
  • commissioning and handover support
• Act as a technical bridge between installers, engineers, and the software team
• Also refer seperate Job listing for Electrical Engineer / Project Manager

3. Electrician Enablement & Training

• Help onboard and train:
  • partner electricians
  • school-nominated electricians
• Learn and then teach:
  • smart metering concepts
  • demand management and peak shaving
  • EMS control philosophy

4. Light Project Management & Documentation

• Capture site photos, as-builts, and notes
• Feed install data back into Odoo (jobs, sites, assets)
• Support repeatable roll-outs across many sites

What We’re Looking For

Required

• NZ Registered Electrician 
• Comfortable working on live commercial and school sites
• Good communication with clients and other contractors
• Willingness to learn new technologies

Highly Valued (but not essential)

• Experience with:
  • solar PV or batteries
  • EV chargers
  • energy meters or CT-based systems
• Interest in:
  • energy efficiency
  • smart buildings
  • renewable energy
• Basic IT comfort (apps, dashboards, documentation)

What We Offer

• Training in:
  • smart energy meters
  • EMS platforms
  • demand management & peak shaving
• Exposure to:
  • large-scale solar & battery projects
  • community energy systems
• Flexible structure:
  • contract or permanent
  • potential to grow into Lead Electrician / Technical Manager
• A role that evolves as the company scales

How to Apply

Apply via our website or LinkedIn with:

• brief CV
• short note on why smart energy interests you

Tags

About Ecologic

Ecologic designs and delivers smart energy management systems (EMS) for schools, businesses, and advanced energy projects. Our systems combine smart metering, IoT devices, dashboards, and control logic to reduce peak demand, improve visibility, and support electrification.

As our deployment footprint grows, we’re looking for someone to own the operational and product delivery layer of our IoT platform — from device provisioning through to customer dashboards and ongoing performance.

The Role

We are seeking an IoT Operations & Product Delivery Manager to manage Ecologic’s growing portfolio of IoT-connected energy systems.

This role is the day-to-day owner of our IoT customers, ensuring that:

• devices are deployed correctly,
• data is reliable,
• dashboards make sense to users,
• and systems scale cleanly as we add more sites.

You will sit at the intersection of:

• customers and delivery teams,
• IoT devices and cloud platforms,
• product roadmap and real-world usage.

Key Responsibilities

IoT Platform Operations

• Own the operational performance of Ecologic’s IoT platform, including:
  • device and gateway provisioning
  • connectivity and uptime
  • data flow from site to cloud
• Monitor system health across:
  • devices
  • networks
  • gateways
  • cloud services
• Identify and resolve issues affecting data quality, reliability, or performance.

Customer Deployment & Onboarding

• Manage IoT deployments across:
  • schools
  • commercial buildings
  • selected residential energy users
• Coordinate with:
  • electricians
  • installers
  • internal technical teams
• Ensure new sites are:
  • correctly configured
  • validated
  • handed over with clear dashboards and documentation

Dashboards, Data & User Experience

• Own customer-facing dashboards and reporting, including:
  • energy monitoring views
  • operational status
  • alerts and insights
• Work with stakeholders to ensure dashboards:
  • are accurate
  • are understandable to non-technical users
  • reflect how sites actually operate
• Use data to:
  • identify issues
  • surface optimisation opportunities
  • support customer conversations

Product & Process Ownership

• Maintain and evolve parts of the product roadmap related to:
  • IoT operations
  • deployments
  • dashboards
  • internal tools
• Translate operational learnings into:
  • improved processes
  • clearer documentation
  • more repeatable deployments
• Support testing, validation, and release readiness for new features.

Cross-Team Coordination

• Act as a bridge between:
  • electricians and installers
  • software and platform teams
  • customers and stakeholders
• Provide clear operational reporting and insights to management.

What We’re Looking For

Ideal Background

• Experience delivering end-to-end IoT solutions, including:
  • devices and gateways
  • cloud platforms
  • field deployments
  • customer support
• Strong operational mindset — comfortable owning live systems.
• Ability to translate technical detail into clear outcomes for customers.

Highly Relevant Skills

• IoT platforms (e.g. MQTT, device provisioning, gateways)
• Cloud systems and monitoring
• Data analysis and operational reporting
• Dashboarding and user-facing views
• Documentation and repeatable processes

Bonus Strengths

• Electrical background or strong understanding of on-site constraints
• Experience working directly with electricians or field teams
• Interest in energy systems, demand management, or renewables

Why This Role Matters at Ecologic

This role:

• becomes the owner of IoT customer success
• ensures deployments scale without chaos
• frees up senior technical staff from day-to-day operational firefighting
• creates a clear feedback loop between field reality and product evolution

It is a keystone role as Ecologic grows from:

• dozens → hundreds → thousands of connected sites.

Role Evolution

This position can naturally grow into:

• Head of IoT Operations
• Product Lead – Energy Platforms
• Platform Operations Manager (multi-company)

How to Apply

Apply via our website with:

• CV
• brief note on relevant IoT or operations experience